These templates are designed to make it easy for you to touch base with your colleagues as your workplace giving campaign goes on. Please feel free to use them as inspiration to personalize and add your own tone to them (along with images from the Digital Media Kit).
We’d just ask that you not alter the examples of the impact of various donation amounts. Also, please do not use generative AI to re-write them, as that can lead to errors. If you have any questions or comments, Gray would love to hear from you. Thanks!
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Initial Email
Subject line: Support causes you care about with Community Shares
You know how important it is to give back to our community and support issues you are passionate about. Through our Community Shares of Wisconsin (CSW) workplace giving campaign it’s easy to have a positive impact toward your favorite causes with options for donating via payroll, card payment, and more.
CSW member nonprofits work to bring about systemic change on a variety of issues including climate change, racial justice, gender equity, and more. You can learn about CSW’s member nonprofits to see which ones align with your values and work on causes you care about. The best part? 100% of your donation goes to your favorite nonprofits to fund their crucial work.
A $5 per pay period donation to these nonprofits helps
- FairShare CSA Coalition provide transportation for a new farmer to attend a grower gathering which connects them to a network of support.
- Wisconsin Democracy Campaign power up advocacy to get money out of Wisconsin’s government.
- Sierra Club Foundation Wisconsin Chapter provide outreach to fill a hearing room on behalf of our environment.
A $10 per pay period donation to these nonprofits helps
- Fair Wisconsin Education Fund provide coffee and breakfast to community advocates for LGBTQ rights at Equality Day at the Capitol.
- Wisconsin Council of the Blind & Visually Impaired provide white canes for seven individuals.
- Rock River Coalition provide a volunteer stream monitor with the equipment they need to collect water quality data.
Like you, CSW is committed to a future where people come together to ensure every member of our community is safe, healthy, and able to thrive. The collective efforts of individual donors like us are essential to achieve that goal — together we make a bigger impact.
CSW is incredibly grateful for what we do here to support lasting change for our communities throughout Wisconsin and beyond.
To give to Community Shares of Wisconsin and their members at work:
- Visit this link (YOUR ONLINE GIVING LINK HERE) or check out the CSW pledge form and brochure you received.
- Decide how you’d like to give and how much, via payroll, ACH, or credit card throughout the year. You can also make a one-time gift via cash, check, stock, or credit card.
- Choose where your gift will have an impact:
- Donate to the member nonprofits you want to support (remember, 100% of this donation goes to those member nonprofits.)
- If you choose to donate to CSW, you’ll be supporting all the member nonprofits.
- Complete your online pledge by [XX DATE] or, if you are using a paper/PDF pledge form, get it to me also by [XX DATE].
Then — and this is important — take a minute to reflect on your generosity!
You are making a positive impact, and I want to thank you for that. Together we transform our community.
If you have any questions, remember you can always reach out to me throughout the campaign.
Thanks,
[Your name]
[Your contact info]
Mid-Campaign Email
Subject line: Our CSW Giving Campaign is making a difference!
Thank you to the many people who have contributed to our employee giving campaign so far! Our campaign is halfway over but there is still plenty of time to pledge to make a difference on the issues you care about. Already, XXX donors have contributed $XXX. You can join them by giving at [YOUR ONLINE GIVING LINK HERE]
Through our Community Shares of Wisconsin workplace giving campaign, you are supporting powerful work on the front lines of social and environmental justice.
Want to be inspired? Take a look at all of CSW’s member nonprofits! I bet you’ll find more than one that speaks to your values and works on causes you care about.
A $5 per pay period donation to these nonprofits helps
- Project Home install grab bars for an unsteady senior.
- Rooted purchase a packet of seeds for community gardens or educational programs, directly contributing to food production and learning.
- Wisconsin Women’s Network recognize a dedicated community leader with an Excellence in Advocacy Award, honoring their commitment to advocacy and advancing the status of Wisconsin’s women and girls.
A $10 per pay period donation to these nonprofits helps
- River Alliance of Wisconsin provide attorney consultation to grassroots advocacy groups to effectively organize for clean water.
- Chrysalis fund vocational peer support services to promote mental health and substance use recovery through work opportunities.
- Southern Wisconsin Bird Alliance purchase nature supplies for after-school programming.
Remember you can always contact me with any questions related to our campaign.
Finally, thank you for joining us in supporting Community Shares of Wisconsin!
[Your name]
[Your contact info]
End of Campaign Email
Subject line: This is the final day to give to Community Shares: just $5 a paycheck can make a huge difference!
Our community giving campaign for Community Shares of Wisconsin is almost over, but there is still time to join the team in making a pledge! In just a few weeks, we have raised $XXX from XX donors. Through campaigns like ours, CSW supports 80 nonprofits in Madison and around the state, building partnerships that amplify solutions, voices, and impact on critical social and environmental justice issues.
With CSW, you decide how you want to make a difference.
- You can donate to the nonprofits of your choice, and be sure that 100% of your donation goes to those groups.
- If you donate directly to CSW, you’ll be supporting all their member nonprofits — that’s what “Shares” means, after all.
If you want to give online, do it by XX DATE at [YOUR ONLINE GIVING LINK HERE].
A $5 per pay period donation to these nonprofits helps
- Women In Transition cover one month of programming, such as arts & crafts, game nights, and workshops, for adult women with severe, persistent mental illness.
- Wisconsin Wetlands Association support the Wetland Coffee Break webinar program that provides wetland education for Wisconsin landowners and professionals.
- Working Capital for Community Needs (WCCN) help women entrepreneurs in Latin America start or grow their businesses — creating income, independence, and a better life for their families.
A $10 per pay period donation to these nonprofits helps
- Midwest Environmental Advocates cover one day of staffing their community environmental hotline which provides technical assistance and referrals for additional legal support to Wisconsinites facing environmental harms.
- 1000 Friends of Wisconsin provide materials and supplies for one community walk audit to support safe streets in Wisconsin.
- RCC Sexual Violence Resource Center fund a teen survivor circle at a Dane County high school.
Got questions? Contact me, and if I don’t know the answer, I know people at CSW who do.
Most of all, thank you for giving what you’re able and making Wisconsin a better place for everyone. “Together, we transform our community!”
Gratefully,
[Your name]
[Your contact info]
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